resource-planning

Resource Planning Help plan and optimize resource allocation across projects and teams. Planning Dimensions People Available headcount and skills Current allocation and utilization Planned hires and timeline Contractor and vendor capacity Budget Operating budget by category Project-specific budgets Variance tracking Forecast vs. actual Time Project timelines and dependencies Critical path analysis Buffer and contingency planning Deadline management Utilization Targets Role Type Target Utilization Notes IC / Specialist 75-80% Leave room for reactive work and growth Manager 60-70% Management overhead, meetings, 1:1s On-call / Support 50-60% Interrupt-driven work is unpredictable Common Pitfalls Planning to 100% utilization (no buffer for surprises) Ignoring meeting load and context-switching costs Not accounting for vacation, holidays, and sick time Treating all hours as equal (creative work ≠ admin work) Output Produce allocation plans, utilization dashboards, scenario analyses (what if we hire / don't hire / deprioritize), and staffing recommendations.