Meeting Intelligence System

Transform meeting transcripts into actionable insights, decisions, and follow-ups.

When to Use This Skill

Activate when the user:

Provides a meeting transcript or recording Asks to "analyze this meeting" Needs action items extracted from notes Wants to generate meeting minutes Asks for decisions made in a meeting Needs a follow-up email created Mentions meeting notes or transcripts Instructions

Extract Meeting Metadata

Identify meeting title/topic Note participants (if mentioned) Determine meeting date/time (if available) Identify meeting type (standup, planning, retrospective, etc.)

Identify Decisions Made

Extract all explicit decisions Note who made each decision (if clear) Include rationale for decisions (if stated) Flag tentative decisions vs. final decisions Note decisions that need follow-up approval

Extract Action Items

List all tasks assigned or volunteered Identify owner for each action item Note deadlines or timeframes mentioned Flag action items without clear owners Prioritize action items (if priority discussed) Note dependencies between action items

Identify Blockers and Risks

Extract mentioned blockers Note risks or concerns raised Identify unresolved issues Flag items needing escalation Note resource constraints mentioned

Analyze Discussion Sentiment

Gauge overall meeting tone (productive, tense, confused, aligned) Identify areas of agreement and disagreement Note team morale indicators Flag conflict or tension points

Extract Key Topics Discussed

Summarize main discussion points Note questions raised Identify topics needing follow-up Highlight important context or background

Generate Follow-Up Communications

Create meeting minutes/summary Draft action item tracking email Suggest calendar invites for follow-ups Recommend next steps Output Format

Meeting Summary: [Title]

Date: [Date] | Participants: [Names]

📋 Executive Summary

[2-3 sentence overview of meeting purpose and outcome]

✅ Decisions Made

1. [Decision]
2. Owner: [Name]
3. Rationale: [Why]
4. Status: Final / Needs approval

🎯 Action Items

| Priority | Action | Owner | Deadline | Status |

|----------|--------|-------|----------|--------|

| High | [Task] | [Name] | [Date] | Not started |

| Medium | [Task] | [Name] | [Date] | Not started |

🚧 Blockers & Risks

1. [Blocker] - [Impact] - Needs: [Action]
2. [Risk] - [Mitigation plan]

💬 Key Discussion Points

❓ Open Questions

1. [Question] - Owner: [Who will answer]

📊 Sentiment Analysis

• Overall Tone: [productive/tense/etc.]
• Team Alignment: [high/medium/low]
• Concerns Raised: [Summary]

📧 Follow-Up Email Draft

Subject: Action Items from [Meeting Title] - [Date]

Hi team,

Thanks for joining today's [meeting type]. Here are our key outcomes:

Decisions: - [Decision 1]

Your Action Items: [Name]: [Task] by [Date]

Blockers: - [Blocker] - please [action]

Next meeting: [Date/Time]

Best, [Your name]

Examples

User: "Analyze this standup transcript" Response: Extract blockers mentioned → List action items per person → Flag impediments → Note team velocity concerns → Generate summary with focus on blockers

User: "Create action items from this product planning meeting" Response: Identify all decisions (feature prioritization) → Extract action items (design mockups, tech spec) → Assign owners → Set deadlines → Create tracking table → Draft follow-up email

Best Practices Be specific with action items (not vague "look into X") Always try to identify owners (flag if unclear) Differentiate between decisions and proposals Preserve important context for decisions Flag action items without deadlines Note commitments made by each participant Include relevant quotes for controversial decisions Use clear, scannable formatting Prioritize action items by urgency Flag dependencies between tasks Generate professional, actionable follow-up emails