Calendar Automation Automate Google Calendar and Outlook workflows for meeting management, time blocking, daily digests, and cross-platform synchronization. Based on n8n workflow templates. Overview This skill covers: Meeting scheduling automation Time blocking strategies Daily calendar digests to Slack Meeting prep reminders Calendar analytics Core Workflows 1. Daily Calendar Digest to Slack workflow : "Morning Calendar Briefing" schedule : "6:00 AM daily" steps : 1. get_today_events : calendar : primary time_min : today_start time_max : today_end 2. categorize_events : categories : meetings : has_attendees == true focus_time : title contains "Focus" OR "Deep Work" one_on_ones : title contains "1 : 1" OR "1 - on - 1" interviews : title contains "Interview" 3. calculate_stats : total_meetings : count(meetings) total_hours : sum(duration) free_time : 8 - total_hours back_to_back : count(gap < 15min) 4. format_message : template : | ☀️ Good morning! Here's your day: 📅 * { date } * Schedule Overview : * • { total_meetings } meetings ( { total_hours } h) • { free_time } h of free time • { back_to_back } back - to - back slots ⚠️ Today's Events : * { event_list } 💡 Tip: { daily_tip } 5. send_to_slack : channel : "

daily-schedule" or DM

log_to_sheets : spreadsheet : "Calendar Analytics" data : [ date , meetings , hours , categories ] Event List Format : • 9:00 AM - Team Standup (15m) 📞 Zoom • 10:00 AM - 1:1 with Sarah (30m) 👥 • 11:00 AM - Focus Time (2h) 🧠 • 2:00 PM - Client Call (1h) 🤝 Google Meet • 4:00 PM - Interview - PM Role (45m) 🎯
Meeting Prep Automation workflow : "Meeting Preparation" trigger : type : calendar_event time : 1_hour_before_meeting filter : has_attendees AND duration

= 30min steps :
get_meeting_details : extract : [ title , attendees , description , meeting_link ]
research_attendees : for_each : attendee actions : - linkedin_lookup : get_title_company - crm_lookup : get_past_interactions - email_search : recent_threads
generate_prep_doc : template : |

Meeting Prep:

Time: { start_time } Duration: { duration } Link: { meeting_link }

Attendees

{ attendee_profiles }

Context

- Last interaction : { last_meeting_date } - Open items : { open_tasks } - Recent emails : { email_summary }

Suggested Agenda

{ ai_suggested_agenda }

Talking Points

{ ai_talking_points } 4. send_reminder : slack_dm : message : | ⏰ Meeting in 1 hour: {title} 📋 [ Prep Doc ] ( { prep_doc_link } ) 🔗 [ Join Meeting ] ( { meeting_link } ) Quick context : { one_line_summary } 3. Smart Time Blocking workflow : "Auto Time Blocking" schedule : "Sunday 8pm"

Plan for next week

steps : 1. analyze_calendar : range : next_7_days identify : - existing_meetings - recurring_meetings - available_slots 2. get_priorities : source : [ todoist , asana , notion ] filter : due_this_week AND high_priority 3. allocate_focus_time : rules : - morning_block : 9 - 11am (deep work) - afternoon_block : 2 - 4pm (collaborative) - minimum_gap : 15min between meetings - max_meetings_per_day : 5 4. create_blocks : types : deep_work : duration : 2h frequency : daily preferred_time : 9 - 11am color : blue admin_time : duration : 1h frequency : daily preferred_time : 4 - 5pm color : gray buffer : duration : 15min after : external_meetings color : yellow 5. notify : slack : "✅ Weekly time blocks created. {x} hours of focus time protected." 4. Calendly → Calendar + CRM workflow : "Calendly Booking Handler" trigger : type : calendly event : booking_created steps : 1. get_booking_details : extract : [ invitee , event_type , scheduled_time , answers ] 2. enrich_contact : clearbit : lookup_by_email linkedin : get_profile 3. create_calendar_event : google_calendar : title : "{event_type} with {invitee_name}" time : scheduled_time description : | Booked via Calendly Name : { invitee_name } Email : { invitee_email } Company : { company } **Pre-meeting questions : ** { calendly_answers } attendees : [ invitee_email , owner_email ] reminders : [ 1_day , 1_hour , 15_min ] 4. update_crm : hubspot : create_or_update_contact : email : invitee_email properties : last_meeting_booked : scheduled_time meeting_type : event_type create_engagement : type : MEETING timestamp : scheduled_time 5. send_confirmation : email : to : invitee_email template : meeting_confirmation include : [ calendar_invite , prep_questions ] 6. notify_slack : channel : "#meetings" message : "📅 New booking: {event_type} with {invitee_name} on {date}" 5. Calendar Analytics analytics_workflow : name : "Weekly Calendar Report" schedule : "Friday 5pm" metrics : time_distribution : - meetings_total_hours - focus_time_hours - admin_time_hours - 1on1_time_hours meeting_quality : - avg_meeting_length - back_to_back_count - meetings_with_agenda - external_vs_internal productivity : - longest_focus_block - fragmentation_score - after_hours_meetings output : format : markdown destinations : [ slack , google_sheets ] report_template : |

📊 Weekly Calendar Analytics

Time Distribution

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| | Meetings | {meetings_hours} | {meetings_pct}% | | Focus Time | {focus_hours} | {focus_pct}% | | Admin | {admin_hours} | {admin_pct}% | | Available | {available_hours} | {available_pct}% |

Meeting Insights

- Total meetings : { total_meetings } - Average length : { avg_length } min - Back-to-back : { b2b_count } ( { b2b_pct } %) - With agenda : { agenda_pct } %

Productivity Score

🎯 ** { productivity_score } /100 ** - Longest focus block : { longest_focus } - Meeting fragmentation : { fragmentation } - After-hours : { after_hours_count }

Recommendations

{
ai_recommendations
}
Time Blocking Templates
Maker Schedule (Individual Contributor)
┌─────────────────────────────────────┐
│ 9:00 - 11:00 │ Deep Work Block 1 │
├─────────────────────────────────────┤
│ 11:00 - 11:30 │ Email/Slack │
├─────────────────────────────────────┤
│ 11:30 - 12:30 │ Meetings Window │
├─────────────────────────────────────┤
│ 12:30 - 1:30 │ Lunch │
├─────────────────────────────────────┤
│ 1:30 - 3:30 │ Deep Work Block 2 │
├─────────────────────────────────────┤
│ 3:30 - 4:00 │ Buffer/Admin │
├─────────────────────────────────────┤
│ 4:00 - 5:00 │ Meetings Window │
├─────────────────────────────────────┤
│ 5:00 - 5:30 │ Daily Wrap-up │
└─────────────────────────────────────┘
Manager Schedule
┌─────────────────────────────────────┐
│ 8:00 - 8:30 │ Daily Planning │
├─────────────────────────────────────┤
│ 8:30 - 9:00 │ Team Standup │
├─────────────────────────────────────┤
│ 9:00 - 12:00 │ 1:1s / Meetings │
├─────────────────────────────────────┤
│ 12:00 - 1:00 │ Lunch │
├─────────────────────────────────────┤
│ 1:00 - 2:00 │ Focus Time │
├─────────────────────────────────────┤
│ 2:00 - 5:00 │ Meetings │
├─────────────────────────────────────┤
│ 5:00 - 5:30 │ Email/Wrap-up │
└─────────────────────────────────────┘
Output Example
Request: "Set up daily calendar digest for my Slack" Output :

Daily Calendar Digest Setup

Workflow Configuration ```yaml name: "Morning Calendar Briefing" schedule: "6:00 AM weekdays" timezone: "Asia/Shanghai" trigger: type: cron expression: "0 6 * * 1-5" actions: 1. fetch_events: calendar: primary date: today 2. send_slack: channel: "@you" # or #your-channel Sample Output ☀️ Good morning! Here's your Thursday: 📅 January 30, 2026 ━━━━━━━━━━━━━━━━━━━━━━ 📊 Overview: • 5 meetings (4.5h) • 3.5h free time • 1 back-to-back warning ⚠️ ━━━━━━━━━━━━━━━━━━━━━━ 🗓️ Schedule: 9:00 AM │ Team Standup (15m) │ 📞 Google Meet │ 10:00 AM │ 1:1 with Sarah (30m) │ 👥 Conference Room B │ 11:00 AM │ 🧠 Focus Time (2h) │ 1:00 PM │ Lunch │ 2:00 PM │ Client Call - Acme (1h) │ 🤝 Zoom (link attached) │ 3:30 PM │ Product Review (1h) │ 📋 Agenda attached │ 5:00 PM │ ✅ Day ends ━━━━━━━━━━━━━━━━━━━━━━ 💡 Tip: You have 2h of focus time - tackle your highest priority task! n8n Setup Instructions Create new workflow Add Schedule Trigger node (6am weekdays) Add Google Calendar node (Get Events) Add Code node (format message) Add Slack node (send message) Activate workflow Would you like me to generate the full n8n workflow JSON?

Calendar Automation Skill - Part of Claude Office Skills

calendar-automation

安装