- /capacity-plan
- If you see unfamiliar placeholders or need to check which tools are connected, see
- CONNECTORS.md
- .
- Analyze team capacity and plan resource allocation.
- Usage
- /capacity-plan $ARGUMENTS
- What I Need From You
- Team size and roles
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- Who do you have?
- Current workload
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- What are they working on? (Upload from project tracker or describe)
- Upcoming work
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- What's coming next quarter?
- Constraints
- Budget, hiring timeline, skill requirements Planning Dimensions People Available headcount and skills Current allocation and utilization Planned hires and timeline Contractor and vendor capacity Budget Operating budget by category Project-specific budgets Variance tracking Forecast vs. actual Time Project timelines and dependencies Critical path analysis Buffer and contingency planning Deadline management Utilization Targets Role Type Target Utilization Notes IC / Specialist 75-80% Leave room for reactive work and growth Manager 60-70% Management overhead, meetings, 1:1s On-call / Support 50-60% Interrupt-driven work is unpredictable Common Pitfalls Planning to 100% utilization (no buffer for surprises) Ignoring meeting load and context-switching costs Not accounting for vacation, holidays, and sick time Treating all hours as equal (creative work ≠ admin work) Output
Capacity Plan: [Team/Project] ** Period: ** [Date range] | ** Team Size: ** [X]
Current Utilization | Person/Role | Capacity | Allocated | Available | Utilization | |
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| | [Name/Role] | [hrs/wk] | [hrs/wk] | [hrs/wk] | [X]% |
Capacity Summary
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- Total capacity
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[X] hours/week
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- Currently allocated
- **
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[X] hours/week ([X]%)
- **
- Available
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[X] hours/week ([X]%)
- **
- Overallocated
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- [X people above 100%]
Upcoming Demand | Project/Initiative | Start | End | Resources Needed | Gap | |
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| | [Project] | [Date] | [Date] | [X FTEs] | [Covered/Gap] |
Bottlenecks
[Skill or role that's oversubscribed]
[Time period with a crunch]
Recommendations 1. [Hire / Contract / Reprioritize / Delay] 2. [Specific action]
Scenarios | Scenario | Outcome | |
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| | Do nothing | [What happens] | | Hire [X] | [What changes] | | Deprioritize [Y] | [What frees up] | If Connectors Available If ~~project tracker is connected: Pull current workload and ticket assignments automatically Show upcoming sprint or quarter commitments per person If ~~calendar is connected: Factor in PTO, holidays, and recurring meeting load Calculate actual available hours per person Tips Include all work — BAU, projects, support, meetings. People aren't 100% available for project work. Plan for buffer — Target 80% utilization. 100% means no room for surprises. Update regularly — Capacity plans go stale fast. Review monthly.